PLAN FOR EVERYTHING

EVEN THE UNEXPECTED
Have an event coming up? Don’t hesitate to reach out for more information on how we can help you to safely resume in-person events
In-person events are making a comeback.

To keep pace with competitors, more and more organisations are leaving virtual events behind in 2021.

But with this ever-changing global situation and the ever-changing health guidance businesses are confronted with, how do you effectively safeguard both your delegates, and your reputation?
Your event should be memorable, but don't let it be for the wrong reasons.

Our global team of healthcare and travel risk professionals has provided medically-led event support to our clients throughout the pandemic.

Based on our experience to date, we've put together a checklist to help organisations safely resume events:
OUR SUPPORT IN REAL LIFE

In the height of the pandemic, our event planning solution meant one client could successfully host a retreat in Thailand.

Attendee safety was prioritised, appropriate measures were in place and our client’s reputation was upheld.

Watch the video to find out more:
HOW CAN WE HELP?
PHASE 1: MEDICALLY-LED ADVANCE PLANNING

During the planning phase and based on your unique event needs, our consulting team can:

  • Evaluate the current medical and COVID-19 situation in the event location, along with potential capabilities of nearby local medical facilities to manage and support your staff
  • Develop/Review event specific protocols and procedures based on local regulations (this can include travel requirements, such as entry to and exit out of the event country as well as COVID-19 specific risk mitigation planning)
  • Provide tailored, evidence-based recommendations on how to mitigate medical and security related risks to your delegates
  • Develop an Event Support Medical & Security Response (Evacuation) Plan
  • We can even deploy staff to scope the event site on your behalf
  • Based on the above analysis, we'll recommend services to ensure the health and safety of your delegates is priority, such as: number of medical/security staff for the event, testing programmes to support the attendees onsite, requirement of a digital tool to keep track of tested /vaccinated attendees, webinars & briefing sessions for attendees (reassuring them of protocols and ensuring maximum attendance), educational content (e-learnings, etc.) and even medical equipment.
PHASE 2: ON-THE-DAY EVENT SUPPORT

Based on the bespoke planning and analysis undertaken in phase 1, we can provide you with the following services to ensure a seamless attendee experience on the day:

  • Dedicated medical staffing at your event, which could include nurses, paramedics or doctors with standby equipment for primary and first responder care
  • On the ground support through a fully-briefed Health or Security Coordinator
  • Delivery of testing programmes, either onsite or support with travel requirements (as well as complete management and coordination of the programme)
  • Workshops, Webinars & Briefing Sessions, tailored for delegates delivered by our global Health & Security Advisors
  • Medical equipment, such as medical supplies for the event, ambulance services and testing kits
© 2021 International SOS